2025 H. P. Lovecraft Film Festival - Film Media Form for Portland- Streaming Exclusive

Congratulations on your selection! 

This is the deliverables form for screenings that will be streaming exclusives on our festival portal through Eventive, the weekend of December 5-9th. 

This form is to streamline film traffic and make sure we have all the pertinent information for your film listing, including download links. Please help us by completing this form as soon as possible, ideally within 24 hours, with your film files coming in by October 1st. The streaming event seems a long way off, but we find it's best to get all of your materials in as soon as possible!

Please read this all carefully. The form is simple, but there is a lot of information to help you accurately provide the info and files we need. We want to showcase your film in the best way possible, and getting the right kind of file is key to doing that! If you get lost, or you have questions, we're here to help, and we can do a lot to help, so please reach out.

Note that our streaming festival is available worldwide, but only to ticketed audience members - the vast majority of which are located in the US. Eventive uses a variety of security measures to prevent piracy, including studio grade DRM, and forensic watermarking.

After you hit the "submit" button, please wait for the page to refresh. You will be be redirected to a page where you can download your Official Selection laurels (if you haven't already gotten them).

While we can get much of this information in one way or another, this helps us put it all in one place, and gives you the opportunity to give us the fully-vetted and proofed information, exactly as you'd like to see it on our Web site and program.
Upload up to 3 full size frame grabs from your film, with no overlaid text or logos (this should not be your poster, it should be action shots from your film). Exciting moments that feature foreground closeups of a character (or monster) work the best at large and small thumbnail sizes. We find that we must brighten and increase contrast for most film screen grabs, for them to look right, so you should send us striking “Instagram-worthy” images that are already bright, contrasty, and great looking at a variety of sizes.

Be sure to click to the "upload" button before submitting the form.

If the uploader is giving you trouble, try uploading just one image (you can email others to us at the submissions@hplff.com email)


Files must be less than 5 MB.
Allowed file types: jpg jpeg png.

Files must be less than 5 MB.
Allowed file types: jpg jpeg png.
Files must be less than 5 MB.
Allowed file types: jpg jpeg png.
Link to a trailer on YouTube or Vimeo, if you have one
Enter a round number of minutes (so, 5:05 and 4:25 would both be just 5).
The year your film was completed.
Country where the film was made or produced. Please designate only one country.
What is the main language that is spoken in your film?
(LIMIT 300 CHARACTERS). Keep it a short teaser, avoid spoiling your film for our audience. IMPORTANT: If you paste a longer synopsis, it will be cut off in our system. Check your character count before submitting.

Please confirm that your film is not available publicly for free on streaming sites like YouTube, Vimeo, Tubi, Vudu, (etc) or on commercial home media or VOD (such as Amazon Prime, Netflix, etc.).

Files for Streaming
The Eventive platform requires H.264 mp4 or MOV at no more than 1920x1080p, with a bitrate of 10 - 20 Mbps, STEREO ONLY. Files for Eventive must also be under 10GB.

Bitrate is an important indicator of video quality and needs to be high enough for quality streaming, so before you choose "yes", please ensure that it is between 10-20 Mbps. To check your file, open in Quicktime or VLC and use Cmd-I or Ctrl-I to check bitrate. Also, in Windows, right-click the file, choose Properties, and look on the Details tab under Video.

Mbps
Please enter an accurate number as Mbps (1000kbps = 1 Mbps). For quality streaming, your video file should be at least 10 Mbps. Less than that will look fuzzy or blocky. To check your file, open in Quicktime or VLC and use Cmd-I or Ctrl-I to check bitrate. Also, in Windows, right-click the file, choose Properties, and look on the Details tab under Video.
Download Links

Please use Google Drive, Filemail, or massive.io, if at all possible. Google storage is inexpensive and both upload and download speeds are significantly faster than services like Dropbox or WeTransfer. (Dropbox has been particularly slow this year) Massive.io is a paid service but it does not throttle uploads or downloads at all and is significantly faster for you and for us. Mega.io and Vimeo downloads are NOT accepted, Vimeo compresses your film too much and it will look bad on our big screen.

If using Google Drive (recommended) or Dropbox, set your sharing options to "link" sharing that allows anyone with the link to download the file (in advanced sharing options), and paste that link below.

You can absolutely trust the security of this form, which is only seen by the directors of the festival. We use a number of different email accounts for different services to download your files to our system, so making files downloadable only by one Google or Dropbox login will typically not work, and just waste time.

If using WeTransfer or similar service, use the "get transfer link" option and paste that here.

Most file transfer services allow you to get a shareable link; that's what we need here. You can usually find this option by poking around their interface, or googling it.

If you can supply download links below for your film files now, that greatly simplifies our film traffic management and is highly recommended.

If you don't have download links ready, choose the "I'll email them later" option below and complete the rest of the form now. Email the download links to submissions@hplff.com, no later than October 1, 2025.

If you're not able to send your files by that date, please let us know when you think they might be available in the Comments box, so we can make arrangements with you.

Links
Paste the download link here (NO VIMEO DOWNLOADS, please read above recommendations):
If this link expires, please note the expiration date here:
If you would like to watch the streaming festival, please provide the best email. We will issue the pass through Eventive, so if you already have an Eventive account, we strongly recommend you use that email. If you do not already have an Eventive account, one will be created for you when we create your pass, and you'll receive instructions for setting a password.

Our streaming program affords us the ability to have more in-depth Q&A conversations with filmmakers. We would love to do a live Q&A over Zoom immediately following the streaming premiere of your film! If the timing does not work out, we can also pre-record the Q&A.

Choose all that apply and we'll follow up to arrange Q&A dates/times closer to the streaming festival.

Questions or comments about the festival, times you know you're not available for a Q&A, or other information we need in order to download your file or exhibit your film (like file availability dates or a format that wasn't listed)? Let us know here:
finish
After you click the "Submit" button, please wait until the page refreshes. There will be a link to download your official selection laurels pack!